Trustees Roles

TAMIS Trustees:  Roles & Responsibilities                   April 2023

(* These would come into force if we decide to become a CIO and therefore a charity)

Chairman:

• Overseeing TAMIS responsibilities to the Charity Commission, including submission of the annual Charity Return*
• Checking that TAMIS fulfils its remit as laid out in the Constitution
• Arranging for potential new members to be seen  to talk with them about how TAMIS works
• Chairing an AGM and Trustees’ meetings as and when needed (at least 3 per year)
• Liaise with Shed Manager monthly and follow up on any issues raised
• Draw up a regular newsletter.

Secretary:

• Be the contact person for correspondence with the Charity Commission *
• Keep an updated list of members with contact details (according to GDPR)
• Record and publish minutes of meetings: agenda and  action points
• Prepare AGM agenda and inform members 2 weeks ahead

Treasurer:

• Prepare accounts (using UKMSA system) to submit as part of the Charity return each October*
• Manage the funds & update Trustees regularly
• Give permission for spending per item over £50
• Give financial report annually at AGM
• Arrange and renew appropriate insurance cover

Advisor & Public Relations:

• Offer  advice and support to Trustees as requested
• Promote TAMIS to other agencies

Shed Manager:

• Take responsibility for safety and  running the shed, working with Health & Safety Officer
• Lead the management group for planning and development
• Liaise with Chairman monthly over the work of the shed and any problems

Health & Safety:

• Develop , disseminate  and check  that essential H& S requirements are being followed
• Ensure first aid box is fully stocked
• Ensure a first aider is always on the premises
• Alert  Shed Manager of any issues