Trustees Roles

TAMIS Trustees:  Roles & Responsibilities                   April 2023

(* These would come into force if we decide to become a CIO and therefore a charity)


  • Overseeing TAMIS responsibilities to the Charity Commission, including submission of the annual Charity Return*
  • Checking that TAMIS fulfils its remit as laid out in the Constitution
  • Arranging for potential new members to be seen  to talk with them about how TAMIS works
  • Chairing an AGM and Trustees’ meetings as and when needed (at least 3 per year)
  • Liaise with Shed Manager monthly and follow up on any issues raised
  • Draw up a regular newsletter.


  • Be the contact person for correspondence with the Charity Commission *
  • Keep an updated list of members with contact details (according to GDPR)
  • Record and publish minutes of meetings: agenda and  action points
  • Prepare AGM agenda and inform members 2 weeks ahead


  • Prepare accounts (using UKMSA system) to submit as part of the Charity return each October*
  • Manage the funds & update Trustees regularly
  • Give permission for spending per item over £50
  • Give financial report annually at AGM
  • Arrange and renew appropriate insurance cover

Advisor & Public Relations:

  • Offer  advice and support to Trustees as requested
  • Promote TAMIS to other agencies

Shed Manager:

  • Take responsibility for safety and  running the shed, working with Health & Safety Officer
  • Lead the management group for planning and development
  • Liaise with Chairman monthly over the work of the shed and any problems

Health & Safety:

  • Develop , disseminate  and check  that essential H& S requirements are being followed
  • Ensure first aid box is fully stocked
  • Ensure a first aider is always on the premises
  • Alert  Shed Manager of any issues

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